May 15

Lesson: Advanced MS Word techniques – Templates, Form Letters, Macros

1) Templates in MS Word – why reinvent the wheel – many template available from office.com.  You can browse/download templates within Office 365

2) Merge Documents (form letters and similar types of documents):  A merge document (form letter) is a document that is generic and allows insertion of specifics from a data file (recipient list)

Assignment: Exercise 70, Exercise 76

3) Macros:  Do you have a series of tasks that you perform over and over again?  If so this can be shorted by creating a macro.

A macro is a ‘recording’ of a series of commands that you can playback whenever you want by calling upon the macro

Example 1 – if I like all my headings in bold, underlined, Arial 16 then I can create a macro to do this

Example 2 – A closing to a block formatted business letter

Steps:  View / Macro / Create

Choose a shortcut menu option or shortcut keys (optional)

Record steps

Stop recording

Assignment: Exercise 85, record your own letter closing, any other macro you deem efficient, Exercise 89 part I, use your letter closing and other macros in this exercise

Final Wordprocessing Assignment:

Part 1 – Exercise 70, 76

Part 2 – Exercise 85, record your own letter closing, any other macro you deem efficient, Exercise 89 part I, use your letter closing and other macros in this exercise

Part 3 – Pick one command or process in MS Word you did not know about before the exercises (not one discussed in this lesson – maximum 1 person per command).  Make up a short  (approx 2 minutes) MS Powerpoint presentation explaining that command or process.  Use screen captures to enhance your presentation.    Examples of commands/process: decimal formatting, setting margins, creating a table, list outline (numbered lists), footnotes/endnotes, headers/footers,

Print and hand in parts 1 and 2

Presentation for Part 3 – Tuesday, May 21

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